Bottleneck-oriented Business Management

Simple and effective Business Management

In every enterprise there are, at every time, one or more bottlenecks, which have influence to the commercial situation. Bottleneck-oriented business management has the purpose to early track the bottlenecks and to remove them, to allow an optimum of commercial development. To know at any time, what a business lacks of and to be able to add the missing things, is today a determining competition advantage. Bottlenecks can be, e.g.:

low sales proceeds
high due or overdue accounts receivables
low liquidity (Cash on Hand, etc.)
high amount of liabilities
low number of customers
too many new customers
too high capacity utilization
defective administration or management
and a lot more.
These example show that bottlenecks not only concern negative circumstances, but also can apply to positive commercial development. If an enterprise takes up many new customers, this results in new orders, which lead to other circumstances, like a possible excess in capacity utilization. In case the excess of capacity utilization stays for a longer time, this may result in a lower employee motivation, because of a slump in working atmosphere within the company, which then could lead to less qualtiy of the work performed.

Due to a TIMELY reporting system many companies take care of reaching the desired commercial development. However, a regular analysis of expenses or the annual reports are not enough to control a business today. In the today's dynamic markets these evaluations are too statical, too much oriented on the past commercial development, which had been achieved. Also cost accounting only shows what has happened in the past. The actual direction in which a business is running could not be seen.

Imagine a business to be a car. If you sat down in a car, do you like to receive information from the instruments from the last year or month? Probably not. You would like to have actual information about fuel tank content, coolant temperature and a lot more. Bottleneck-oriented business management should exactly bring the most important and actual information about a business to you, including so-called early warning signals (Screenshot abenetis ERS-Diagram).

Data oriented to the past for early-warning-systems?

A working early-warning-system needs data which are not oriented to the past, like from cost accounting or year-/month-end-closeings. It needs data from so-called early indicators, which has to be gathered from different areas of an enterprise. Of course, figures from the finance and accounting department belong into an early-warning-system, but they only have a subordinated role, because they are oriented to the past.

Nowadays the reporting must show the present situation of a business. In many businesses the expenditure of time for the reporting rose considerably, due to the today's flood of information. Aggravatingly added to this, is the selection of the really relevant business ratios, which allow an appropriate overview of the actual business situation. Too often reports are prepared, which are not perceived by anybody, due to the lack of necessary statements about the business development.

There are already proven business-ratio-systems, that enterprises only need to take over. Get back into the car again, imagine you have only one instrument in front of you, which shows the value "35". What does this signify? It is not recognizable how many fuel exists, how the Temperature of the coolant is or how fast the car is driving, etc.

At this example you could recognize the little expressiveness of only one business ratio. It shows the importance to use the right business ratios, which must have a connection to each other and which have a different temporal origin. Nevertheless, many business ratio systems are mostly based on data which originate from the past.

This turns often to the problem, that immediate information are not available, to indicate the actual situation of a business. However, there is still the alternative, to reduce the period of the past. How would it be with one week instead of analysing business data every 4 weeks? This would lead to the fact that you could act a few weeks earlier, if something should run a little bit inclinedly.

Only very few data are needed to receive an informative evaluation. This again is comparably with a car. If you are driving with your car, you only receive a small, well-chosen number of information and nevertheless, have an actual picture of the situation. This is also possible for businesses, as well!

As a motorist we receive only one fraction of the data which is acquired by the system of the car, and just these fraction of information is enough for us to reach the desired destination. When traveling usually we are well prepared, but the principle of the preparations is often neglected in business operation. As it is with traveling, the final goal has to be clearly stated by the business management. This could be done by having planing data available. Only by target/actual comparison divergences of the commercial development will be recognized.

Unfortunately, many small businesses renounce to use plan data. Besides, it is not about, to cut plan data into the smallest pieces, but only to get a rough picture, what the business is going to achieve. It is absolutely possible to run a business on the basis of the figures from the previous year, however, to use these figures, the past commercial development should be taken into consideration. So the figures from the previous year should be improved to fit with the new goals. And finished are the planning data and the basis for an operational risk management are laid. Still if it is most important to know the actual bottlenecks in business operation.

Recognize problems and act!

One of the most important factors in business management is the early recognition of problems and potentials. There are bottlenecks in every business, which could have serious results. Pecuniary difficulties could lead to bankruptcy for example. Therefore symptoms must be recognized early, in order to turn a possible crisis away and to secure the future of your business. Also to use available potentials, regular analyses should be done. Nowadays products and services could not be sold forever, because product cycles become shorter and shorter due to market dynamism. The recognition and development of potentials is exceptionally important, to avoid losing the already achieved basis of a business.

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Accounting Software For Your Small Business

If you’re anything like me then you dislike with a vengeance doing your accounts and taxes.

So how can you make this process easier, less painful and cut your accountancy fees?

Well buying an accounting software package is one way.

First of all you need to decide whether you are going to keep your accounting records manually, that is using pen and paper, or whether you are going to computerize the process.

If you decide that computerizing the process is the way to go then you need to decide whether to buy an accounting software package, for example Sage or Quicken, or whether a spreadsheet, such as Microsoft Excel will suit your needs better.

As a general rule if you are a cash business that just needs to record income and expenditure then you are better off using a spreadsheet.

So, should you choose an accounting software package? Yes if:

· You have customers to whom you extend credit and you buy goods in the same way

· You process in excess of 50 transactions per month

· Your business is an Incorporated Company (Limited Company in the UK)

and

· You are computer literate or are willing to learn!

Before choosing the accounting software, speak to your accountants – they will be familiar with the various accounting software packages on the market and will be able to advise you. Most accountants use software in their office to process the bookkeeping for their clients and will have a working knowledge of the accounting software package they use. It may be cheaper for you to use the same one they do, because they can advise you how to get it up and running and will be on hand to answer questions, plus at your financial year end when your accounts need preparing it will be less expensive, believe me to have a compatible program.

I also recommend doing some research yourself, you may be able to obtain a demonstration disk or download of the most popular accounting software packages and this will give you an idea of how they work and if they are user-friendly.

The cost may also be an issue, so you need to decide on your budget. But consider how your business is likely to expand - you may outgrow that budget accounting software quickly and end up buying the more expensive one anyway.

Accounting software providers may also try and up-sell you a maintenance contract. Save your money! In my experience the established software providers will not have bugs in their systems. They will also try and upgrade you to the next version on a regular basis, but if the software is doing everything you need then there is no need to upgrade.

Of course, you could also pay someone to do your accounts for you, either your accountant or a bookkeeper – the payoff being you don’t have to do it yourself and it frees you up to actually run your business!

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Health Plans

Choosing a health insurance plan that is best for you and your family is one of the most important decisions you'll ever make. Choosing between health plans is not as easy as it once was. Although there is no one best plan, there are some plans that will be better than others for you and your family's health needs. Plans differ, both in how much you have to pay and how easy it is to get the services you need. No plan will pay for all the costs associated with your medical care, some plans will cover more than others.

Most Americans have health insurance through their employers, and every year more employers offer insurance coverage by managed care organizations (MCOs). Today, Americans are in an era of managed care. It's a new experience for most people. Managed care companies may decide what doctor you will see and when, and what treatments will be covered. It requires you to make some important decisions because not all managed care plans are the same.

In choosing a health insurance plan, you have to decide what is most important to you. All plans have tradeoffs. It is worth asking yourself a few questions such as:

• How comprehensive do you want coverage of health care services to be? • How do you feel about limits on your choice of doctors or hospitals? • How do you feel about a primary care doctor referring you to specialists for additional care? • How convenient does your care need to be? • How important is the cost of services? • How much are you willing to spend on health insurance premiums and other health care costs? • How do you feel about keeping receipts and filing claims?

You might also want to think about whether the services that a health insurance plan offers meet your needs. Call the plan for details about coverage if you have questions. It is worth considering the following:

• Life changes you may be thinking about, such as starting a family or retiring. • Chronic health conditions or disabilities that you or family members have. • If you or anyone in your family will need care for the elderly. • Care for family members who travel a lot, attend college, or spend time at two homes

Most health insurance plans provide basic medical coverage, but the details are what count. The best plan for someone else may not be the best plan for you. For each plan you are considering it pays off to find out about a range of things from physical examinations and health screenings, care by specialists and prescription drugs to vision care and dental services. It is also important to find out about the various offered services such as medical counseling as well as what is on offer.

Ask if a certain service is limited or not covered. You should find out if what is provided is what you require and if there are special programs for certain types of illness. It is also worth finding out about medicines and equipment that may be needed. Find out what types of care or services the plan will not pay for. These are usually called exclusions. Few indemnity and managed care plans cover treatments that are experimental. Ask how the plan decides what is or is not experimental. Find out what you can do if you disagree with a plan's decision on medical care or coverage.

Finally you should think about the location of services and how far you may be prepared to go for care. On this subject you should consider whether or not the plan handles care when you are away from home.

After you review what benefits are available and decide what is important to you, you can compare plans. Many things should be considered. These include services offered, choice of providers, location, and costs. The quality of care is also a factor to think about.

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New feature in Nokia Asha Touch phone line

Nokia added two more devices in its Asha Touch range of mid-tier devices, alongside an update to its Life emerging markets-oriented content service.

The embattled smartphone maker introduced the handset range earlier this year, in order to better compete with mass-market all-touch smartphones and feature phones from both new and established rivals.

In a statement, the company said features such as an open environment for third-party app development for the devices has “earned the complete Asha Touch range full smartphone classification from global market research companies and analysts such as GfK and IDC”.

The handsets are the Asha 308 and Asha 309 (pictured), which are dual-SIM and single-SIM respectively. Both are 2G devices and include a new version of Nokia’s Xpress Browser, which the company said “enables up to 90 percent more efficient browsing and faster access to rich web applications compared to conventional browsers”.

They are also described as “Nokia’s most affordable capacitive touchscreen devices to date”, with 3.0-inch displays. Storage comes from a microSD expansion slot.

The phones also include a “free gift” of 40 premium games from EA, standalone Facebook and Twitter clients, and video streaming through the browser.

Expected retail price for the two devices is expected to be around US$99 excluding taxes and subsidies, with shipping expected to start in the fourth quarter of 2012.

The updated Life service, called Life +, is said to “will provide millions of people with Nokia phones valuable information on education, health and ‘infotainment’ topics”.

Available now in English, Nokia said that later this year, local versions will be available in India, China and Indonesia.

It is available in 18 markets: Nigeria, Philippines, Vietnam, Bangladesh, South Africa, Malaysia, Kenya, Pakistan, Egypt, Saudi Arabia, Turkey, Singapore, US, UK, Ireland, Tanzania, Uganda and Ghana.

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